Leave of Absence

Purpose: To establish clear guidelines and support mechanisms for MSTP (Medical Scientist Training Program) students who take a Leave of Absence (LOA) after completing their PhD but before returning to Year 3 of the MD curriculum.

Policy Statement:

This policy aims to provide MSTP students with a structured framework for taking a Leave of Absence (LOA), ensuring they receive appropriate stipend support and clear guidelines during their LOA period. This support is crucial for maintaining financial stability and academic continuity.

Scope:

This policy applies to all MSTP students at the Icahn School of Medicine at Mount Sinai who have completed their PhD and are preparing to transition back to the MD curriculum, specifically Year 3. For those students taking LOA during the MD phase or the PhD phase should refer to the respective student handbook.

Policy Details:

Eligibility for LOA:

MSTP students who have successfully defended their PhD dissertation and require a LOA before resuming their medical training in Year 3 are eligible to apply.

• Reasons for requesting a LOA may include personal health issues, family emergencies, or other significant circumstances.

Application Process:

Students must submit a formal LOA request through the school in which they are current in training (MD or PhD).

• The request should include the reason for the LOA, the anticipated duration, and any relevant supporting documentation.

• The MSTP Director, in consultation with the Office of Student Affairs, will review and approve or deny the request within a specified timeframe.

Stipend and Housing:

• MSTP students on an approved LOA will not receive their stipend, housing, or benefits.

• Students are encouraged to discuss potential financial implications with Student Financian Services and Housing before taking a LOA.

Maintaining Academic Standing:

• Students on a LOA are required to maintain communication with the MSTP office and provide periodic updates on their status.

• The LOA period should not exceed one year. Extensions beyond this period require additional approval through the Promotions Committee and justification.

Returning from LOA:

• Prior to returning, students must notify the MSTP Director and the Office of Student Affairs at least one month in advance of their intended return date.

• A re-entry plan will be developed in consultation with the student, MSTP Director, and relevant faculty to ensure a smooth transition back to the MD curriculum.

• Students may be required to participate in a re-orientation program to reacquaint themselves with the MD curriculum and any changes that may have occurred during their absence.

Responsibilities:

MSTP Administrative Director: Oversee the implementation and adherence to this policy, review LOA requests, and provide support to students.

Office of Student Affairs: Collaborate with the MSTP Director to review LOA applications, maintain student records, and offer support services.

MSTP Students: Comply with the application process, maintain communication during the LOA, and follow the re-entry plan upon return.